Option 1

Georgian computers will automatically have updated versions of MS Teams 

You can open the desktop app by going to your Windows Start menu icon (bottom left of your desktop screen)

Search for Microsoft Teams

Option 2

Every Georgian employee and student has access to the online version of Teams 

Go to Georgian's homepage and select Login (top right)

Select Employee Portal

Navigate to the top left, click on the menu button 

Find Microsoft Teams in the list of apps

Option 3

Go to Download Microsoft Teams page if you need to download the desktop app on your personal computer

For a summary of what Teams can do and for a visual overview, see the Teams for Education Faculty Guide

Yes, though it can only create single meetings and it doesn't function reliably – we recommend creating your meeting through your Teams calendar and then posting the link to Blackboard for your students.

Open your course

Select Books & Tools

Select Microsoft Teams

Click Launch, then select Sign-in

Select Create meeting Link

Enter a title, Weekly Meeting Link, and select Create  

This will only create single meetings and you can either copy and paste the meeting info/link into Blackboard, or you can click Add to Calendar and it will automatically show in your course calendar within Blackboard 

Open MS Teams (make sure you sign in using your Georgian email)

Click on Calendar (located in the left navigation pane)

Click on New Meeting (top right corner)

Fill in the meeting information – title, date, time, etc.

No need to add attendees – you will post the link in Bb for all students

Select the down arrow beside “Does not repeat” and select Weekly

Select the day on which your class repeats  

Click on “Select Date” and choose an end date for your meetings – click Save

Click Save again to finalize your meeting (top right corner)

See Manage meetings for a video overview created by Microsoft 

See Create a recurring Microsoft Teams meeting for online meetings and classes.docx for more details with screenshots included.
 

Open your MS Teams’ calendar

Click on the event within the calendar

A window will pop up – click on the copy icon to copy the link

Next, navigate to your Bb course where you want the meeting link

You may post your link to Content or Announcements

For example, under Content click the Plus icon

Select Create

Select Link

Choose whether you want to make the link available to your students (click on the down arrow beside “Hidden from students”)

Give the link a title under Display Name

Paste the link under the Link URL

Leave “Open in a new window” as your default setting

Add a brief Description to notify the students of the link

Click Save 
 

You can also add the meeting link to your Blackboard calendar. See Create a recurring Microsoft Teams meeting for online meetings and classes.docx for more details with screenshots included.

Option 1

After you create your meeting, open your MS Teams Calendar

Click on the Calendar event and select Edit

Click on the three dots (or Meeting Options) above the title of your meeting 

You can set the meeting to Record Automatically

Option 2

Start your Teams meeting

Select More (three dots)

Select Record and Transcribe

Click on Start Recording
 

How do I pause a Teams recording?

Unfortunately, you cannot pause your recordings in Teams, but you can stop the recording and restart

If you need to stop for a break during a lecture, you may stop the recording

Repeat the steps above: 

Select More (three dots)

Select Record and Transcribe

Select Stop Recording

For more information, How to record a meeting in MS Teams and manage my  recording

All Teams recordings are saved in OneDrive and are mirrored in MS Teams

Option 1

If you set up a Team for your class, then all recordings will save within that Team, provided that you created the meeting within the Teams' space, for example:

Open the Team you created for your class

Click on General Channel (left menu area)

Select  the down arrow next to the Meet button (Classic) or Camera icon (New Teams)

Select Schedule a meeting

After you schedule and host your meeting in this space, your recordings can be found under the Files tab across the top of your class' Team

A folder called Recordings will appear automatically after a recording is made; for more information, see how to Record a meeting and other meeting management tips

Option 2

If you set up your meeting in a chat or scheduled meeting, the recording will attach to those meetings.  

Open MS Teams

Click on the Chat bubble (left menu pane)

Find your meeting, and the recording will be within the chat (or Channel conversation if it is in a specific room)

Yes, all your meetings that are scheduled in your MS Outlook Calendar are reflected in your Teams calendar account 

Open MS Teams

Select Calendar on the left menu bar

Here you will see all your meetings (weekly or monthly)

You can find recordings in both Chat history and in Files within the Team you hosted the meeting

For more information on managing your calendar, see Manage your calendar in MS Teams 

Open MS Teams

Select Teams on the left menu bar

Select Join or create team

Select Create a team (select Class or PLC, or other) and continue to follow the prompts 

NOTE: you will not need to manually enter all students names – instead, follow the directions below to invite your students to join your Team

Open the class/Team you just created

Select the three dots beside the title of your Team (left side of screen)

Select Manage Team

Select Settings

Select Team code

Copy and paste the unique code to Blackboard for your students – when they open MS Teams, they can select Join or Create Team

Click on Join Team 

For more information, see How to join or create a Team in MS Teams or Find and join a team in Microsoft Teams 

Teams has a similar option as Webex's personal room: start by opening MS Teams

Click on your MS Teams Calendar

Select Meet Now at the top right

Select Get a link to share – share this with your attendees

Click Start meeting 

Start your meeting

Click on the Share icon (top right)

Select Screen if you want to share whatever is on your screen or secondary monitor

Select Window if you want to share a specific application (i.e., PowerPoint, Word, or a website only)

Toggle on Include sound if you are sharing content with audio or video

Or select a PowerPoint from your OneDrive under the heading PowerPoint Live for a more interative student experience

For more information, see 3 ways to share content in a Microsoft Teams meeting

There are a few ways to get attendance reports; the simplest way is:

Click on the Chat icon on the left menu pane

Select the meeting you were in

Click Attendance Report – it will appear shortly after your meeting

For more details about tracking attendance, check out Manage Meeting Attendance Reports in Microsoft Teams

Start your meeting

Click on People

Select three dots (beside Participants)

Select Lock the meeting

Start your meeting

Click on the Rooms icon along the top menu bar (Note: you must be the organizer of the meeting to arrange Breakout rooms)

You will have the option to Assign participants – automatically or manually

Select the option you want, follow the prompts (i.e. Assign participants) and use the plus icon to add additional rooms if manually creating spaces

Once rooms are created and participants have been added, click Assign or Save

For more details on how to manage Breakout rooms watch: How to use Breakout rooms in MS Teams 

You can follow similar steps

Find your meeting in your MS Teams calendar

Open the calendar meeting details by clicking on the meeting block and select Edit

Select Breakout rooms at the top of your screen

Click Create rooms

Then follow the prompts to create rooms automatically or manually

At this time, participants cannot self-assign to a breakout room

See a video for more details: Set up Breakout rooms before an MS Teams meeting 

You can add participants in a few different ways

Open your calendar in MS Teams

Find and click on the meeting in your calendar

Select Edit

You may need to select show meeting info  

Under the title of the meeting, you can add participants by typing their name or email address

If you have not created a meeting – in your calendar you can select New Meeting --> Schedule meeting (top right) and follow the same steps above

If you are already in a meeting, you can click on People (top menu bar)

Then you can Add participants on the right window that will open

For more information, check out Invite people to a meeting in MS Teams 

You can create and share a whiteboard in a few different ways – see the instructions below for one way to use a collaborative whiteboard.

Open MS Teams

Start your meeting

Click on Share – at the top right

Scroll down and select Microsoft Whiteboard

You can create a New Whiteboard or choose an existing Whiteboard to share with attendees.  You also have the option to use a template or a blank canvas.

You may share with the group of attendees to collaborate, or you may choose private so only you can edit – to share collaboratively

Select the Settings/Gear icon, top right

Select Other participants can edit – and this should allow all meeting attendees to edit the whiteboard 

If you have any trouble sharing – you may use another method:

Select the Share icon near the top right

Select People in Georgian College

Select Can edit – then click Apply

Click on Copy link and then share in the chat or post on Blackboard

See Use Microsoft Whiteboard to collaborate in Teams (YouTube), Whiteboard help & learning (Microsoft) 
 

Yes, from time-to-time Teams can slow down or freeze.  Click on your icon/initials in the top right corner, select Sign out.  Teams will close, then you can log back in for a better user experience.